Privacy Policy

Privacy Policy

Blossom Grace PhoTAYbooth

Last updated: 21 October 2026

1. About Us

Blossom Grace PhoTAYbooth is a mobile photo booth business being established in Scotland, United Kingdom.

*Once incorporated, the business intends to operate through Blossom Grace Ltd.

In this policy, “we”, “us” and “our” refer to the operator of Blossom Grace PhoTAYbooth.

We are committed to respecting your privacy and protecting personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and applicable privacy and electronic communications laws.

2. Personal Information We Collect

Depending on how you interact with our business, we may collect the following information:

Contact and enquiry information

  • Name, email address and telephone number.

  • Details you provide when requesting a quotation or contacting us.

  • Information about your event and photo booth requirements.

Booking information

  • Event date, venue, event type and booking details.

  • Correspondence relating to your booking.

  • Payment, deposit and refund records.

Photographs and digital images

  • Photographs captured through our photo booth at events.

  • Images selected for printing or digital delivery.

  • Information needed to organise and deliver your online photo gallery.

Website information

  • Technical information such as your IP address, browser type, device information and website activity, where collected.

  • Cookie preferences and analytics information, where applicable.

We aim to collect only information that is reasonably necessary for our business purposes.

3. How We Use Your Information

We use personal information to:

  • Respond to enquiries and provide quotations.

  • Manage bookings and communicate with customers.

  • Deliver our mobile photo booth service.

  • Create, organise and provide access to digital photographs through an online gallery or download link.

  • Process payments, deposits and refunds.

  • Maintain business and financial records.

  • Maintain website security and improve our services.

  • Use photographs for promotional purposes where we have obtained appropriate permission and established a lawful basis.

We do not sell personal information to third parties.

4. Our Lawful Bases for Processing

We process personal information only where we have an appropriate lawful basis.

Depending on the circumstances, these may include:

  • Contract: To take steps requested by you before a booking and to fulfil our contractual obligations.

  • Legal obligation: To maintain financial records and comply with applicable legal requirements.

  • Legitimate interests: To respond to general enquiries, manage our business, protect our systems and provide our services, where these interests do not override your rights.

  • Consent: To use identifiable photographs for our own promotional purposes where consent is the appropriate lawful basis, and to use non-essential cookies where required.

Where we rely on consent, you can withdraw it at any time. Withdrawal will not affect processing that took place lawfully before consent was withdrawn.

5. Photographs and Online Galleries

Our photo booth service allows guests to have photographs taken and, where included in the booking, access digital images through an online gallery or download link.

Photographs are processed to provide the service agreed with the booking customer.

Depending on the gallery provider and the arrangements for your event, photographs may be accessible to people who receive the gallery link. We encourage customers to treat these links as private and share them only with intended recipients.

We will take reasonable steps to protect galleries against unauthorised access, using the security features available through our chosen provider.

Please be aware that anyone who downloads or saves an image may retain their own copy after the gallery has expired or we have deleted our copy.

How long do we keep photographs?

Our intended standard retention period for event photographs is 90 days from the event date.

After this period, we will delete photographs from our active storage and online gallery, subject to any necessary exceptions for legal obligations, unresolved disputes or other legitimate reasons to retain specific information.

Copies held in routine system backups may take additional time to expire in accordance with the relevant provider’s backup processes.

If you need photographs after the 90-day period, please download and save them before the gallery expires.

6. Use of Photographs for Marketing

We love capturing memories at weddings, parties and special events. However, providing a photo booth service does not automatically mean we can use guests’ photographs to promote our business.

We may wish to feature photographs on:

  • Our website.

  • Social media accounts.

  • Promotional materials and brochures.

  • Advertising campaigns and other marketing channels.

We will obtain appropriate permission before using identifiable event photographs for our own promotional purposes.

Where appropriate, permission will be obtained directly from the individuals shown in the images or from an authorised parent or guardian for children. Permission will be separate from the general booking arrangements and will not be a condition of receiving our standard photo booth service.

We will keep a record of relevant permissions and respect requests to withdraw consent. If consent is withdrawn, we will stop future promotional use and take reasonable steps to remove images from channels we control, subject to any applicable legal limitations.

A customer booking our service cannot automatically give consent on behalf of every adult guest simply by booking the photo booth.

7. Sharing Information with Third Parties

We may share personal information with trusted providers where necessary to operate our business, including:

  • Website hosting and website form providers.

  • Online gallery and photo booth software providers.

  • Cloud storage and image-delivery providers.

  • Payment processing providers.

  • Accounting and business administration providers.

  • Professional advisers or public authorities where required by law.

These providers may process information on our behalf or act as separate controllers, depending on the service they provide.

We will take reasonable steps to ensure that appropriate data protection arrangements are in place.

If a provider stores or processes information outside the United Kingdom, we will ensure that any required legal safeguards are in place.

We will update this policy if we introduce significant new services or third-party providers that materially affect how personal information is processed.

8. Website Cookies and Analytics

Our website may use cookies or similar technologies to ensure that it functions correctly, remember preferences and, where enabled, measure website traffic or support advertising.

Strictly necessary technologies may be used where permitted by law. We will obtain consent before using non-essential cookies or similar technologies where required.

You can manage your preferences through our website’s cookie settings, where available.

The exact cookies and technologies used will depend on our website platform and any services we integrate. We will provide further information about these technologies once our website configuration has been finalised.

9. Data Security

We take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, alteration or disclosure.

These measures may include restricting access to business accounts, using appropriate passwords and security settings, and selecting providers that offer suitable protection.

No internet transmission, online gallery or electronic storage system can be guaranteed to be completely secure.

If a personal data breach occurs, we will assess it and take any action required by applicable law.

10. Your Data Protection Rights

Depending on the circumstances, you may have the right to:

  • Request access to personal information we hold about you.

  • Ask us to correct inaccurate information.

  • Request deletion of your personal information.

  • Request restrictions on how we process your information.

  • Object to processing based on legitimate interests.

  • Request a portable copy of certain information.

  • Withdraw consent where we rely on consent.

  • Complain to the Information Commissioner’s Office (ICO).

These rights are subject to applicable legal conditions and exceptions.

To exercise your rights, please contact us using the details in Section 13. We may need to verify your identity before responding.

You can find further information at https://ico.org.uk/.

11. Children’s Privacy

Our photo booth may be used at weddings, family celebrations and other events where children are present.

We take particular care when handling photographs of children. Where we intend to use a child’s identifiable photograph for promotional purposes, we will seek appropriate permission from a parent or guardian, as well as considering the child’s own views where appropriate.

If you are a parent or guardian and have concerns about a child’s photograph or personal information, please contact us.

12. Changes to This Privacy Policy

We may update this policy as our business, website, technology or legal obligations develop.

The latest version will be published on our website, together with the date it was last updated.

13. Contact Us

For questions about this Privacy Policy, requests relating to your personal information or concerns about how photographs are handled, please contact:

Business name: Blossom Grace PhoTAYbooth

Legal business operator: Blossom Grace Ltd (not yet incorporated)

Email: bgphotaybooth@gmail.com

Business or registered address: 2 Glenearn Terrace, Perth, PH2 9BB

We will respond to privacy requests within the timescales required by applicable law.